1

Company Identity

Legal details as registered

Legal company name *

English name

Country *

EU / Non-EU *

Registered address

Website

Is your company also the producer? *

Yes

No

Name of producer

Production country *

Production location address

2

Contacts

Primary contact and quality responsible

Full name *

Job title

Email address *

Phone number

Name — Quality responsible *

Does this person speak English?

Yes

No

Which language should we use instead?

Email — Quality responsible

Phone — Quality responsible

3

New Supplier Details

Only needed the first time we work with you

Company founding year

Number of employees

Annual turnover

Current certifications held (list all, with expiry dates)

4

Product & Category

What you supply and how

Proposed legal name of the food *

Main category *

Sub-category

Specific product type(s)

Label type *

Shelf life

Storage instructions

Storage after opening

Specification format — lotcode

Location of lotcode on packaging

Specification format — best before date

Location of best before date on packaging

Net weight

Carries ℮ symbol?

Yes

No

Portion size (grams)

Country of origin

Multipack?

Yes

No

Quantity in package

EAN / barcode

Optional at concept stage

Units per case (TU)

Brief ingredient list (descending order)

Palm oil — RSPO certified?

Yes

No

Cocoa certification

Other ingredient certifications

Possible claims — ethical

Possible claims — allergen

Gluten free Lactose free

5

Packaging & Photos

Format, available sizes, and product images

Packaging type *

Packaging style

Available sizes (ml / g / units)

Photo — packaging

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JPG, PNG · max 10MB

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Photo — product without packaging

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JPG, PNG · max 10MB

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6

Product Photo or Physical Sample

Required for fancy / resell offers

Product photo

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JPG, PNG · max 10MB

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Or confirm a physical sample instead

We will send a physical sample

7

Commercial Terms

Required for pricing calculations — treated as confidential

Unit price (ex-works) *

Price per single unit, ex-factory

Minimum order quantity *

Lead time *

Incoterms *

Payment terms

Volume pricing tiers (optional)

8

Sensory Description (1d)

How the product looks, tastes and feels

Appearance

Taste

Scent

Consistency

9

Packaging Details — Consumer Unit (2a)

Please share full packaging details and a Declaration of Compliance

Total weight of packaging — consumer unit

Packaging element CU 1

Main packaging component

Main packaging material

Weight (grams)

Monolayer (1 layer)?

Yes

No

If multilayer, specify materials

Biodegradable / compostable?

Yes

No

Colour

Transparent?

Yes

No

If plastic: flexible or rigid?

% recycled content

Certificate available?

Yes

No

Which certificate? (send by email)

Consumer unit consists of more than one component?

Yes

No

Packaging element CU 2

Second packaging component

Second packaging material

Weight (grams)

Monolayer (1 layer)?

Yes

No

If multilayer, specify materials

Biodegradable / compostable?

Yes

No

Colour

Transparent?

Yes

No

If plastic: flexible or rigid?

% recycled content

Certificate available?

Yes

No

Which certificate? (send by email)

Consumer unit consists of more than two components?

Yes

No

Packaging element CU 3

Third packaging component

Third packaging material

Weight (grams)

Monolayer (1 layer)?

Yes

No

If multilayer, specify materials

Biodegradable / compostable?

Yes

No

Colour

Transparent?

Yes

No

If plastic: flexible or rigid?

% recycled content

Certificate available?

Yes

No

Which certificate? (send by email)

10

Packaging Details — Single-Use Plastic (2b)

EU Single-Use Plastics Directive

Packaging of the consumer unit contains plastic?

Yes

No

Product suitable for immediate consumption?

Yes

No

Is the packaging used only once?

Yes

No

Product typically consumed straight from packaging?

Yes

No

Typically consumed on-the-go / out of home?

Yes

No

Number of separable plastic pieces

11

Packaging Details — Trade Unit (2c)

Packaging element TU 1

Main packaging component

Main packaging material

Weight (grams)

Monolayer (1 layer)?

Yes

No

If multilayer, specify materials

Biodegradable / compostable?

Yes

No

Colour

% recycled content

Certificate available?

Yes

No

Which certificate? (send by email)

Trade unit consists of more than one component?

Yes

No

Packaging element TU 2

Second packaging component

Second packaging material

Weight (grams)

Monolayer (1 layer)?

Yes

No

If multilayer, specify materials

Biodegradable / compostable?

Yes

No

Colour

% recycled content

Certificate available?

Yes

No

Which certificate? (send by email)

12

Chocolate Composition (3e)

Directive 2000/36/EC — only if the product contains chocolate

Does the product contain chocolate?

Yes

No

% chocolate in product

Total dry cocoa solids

Total dry milk solids

Total fat-free dry cocoa solids

Total cocoa butter

Total non-cocoa vegetable fats

Total milk fat

Total fat

13

Specification for Meursing Code (3g)

Used by customs services

Milk fat %

Milk protein %

Starch / glucose %

Sucrose / invert sugar / isoglucose %

Harmonized System (HS) code

Proof of Origin (EUR.1, EUR-MED, REX, A.TR)

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14

Nutritional Value (4)

Values are per

Values calculated or analysed?

Values on prepared or unprepared product?

Values on drained or net weight?

Nutrient	Value
Energy (kJ)
Energy (kcal)
Fat (g)
— of which saturated (g)
— of which mono-unsaturated (g)
— of which polyunsaturated (g)
Carbohydrate (g)
— of which sugars (g)
— of which polyols (g)
— of which starch (g)
Fibre (g)
Protein (g)
Salt (g, two decimals)
Trans fatty acids (g)

15

Allergen Information — Full (5a, 5b, 5c)

Recipe/formula and cross-contact, per EU allergen

Allergen	Intentionally added?	Protein % / detail	Cross-contact possible?	Labelling remarks

If cross-contact is possible, please share why

If cross-contact is not possible, how is this assured?

Additional allergy warning statement — Regulation (EC) 2017/2470 (5c)

Used as an ingredient?	Used?	Additional allergy warning
Rapeseed / canola protein		Mustard
Insects (lesser/yellow mealworm, house cricket, locust)		Crustaceans (and/or molluscs) and dust mites
Root extract of three specific herbs		Celery
Dried Kenari nuts		Hazelnut, cashew, and pistachio
Dried pili nuts		Cashew and walnut
Bambara nuts		Peanut and soybeans

16

Microbiological Information (6)

Frequency of microbiological analysis

Parameter	Value	Method of analysis
Aw value
pH value
Moisture content
Total Plate count (cfu/g or ml)
Yeast (cfu/g or ml)
Fungi (cfu/g or ml)
Enterobacteriaceae (cfu/g or ml)
Lactobacillus (cfu/g or ml)
Coliforms (cfu/g or ml)
Listeria monocytogenes (in … g or ml)
Salmonella spp. (in … g or ml)
Campylobacter (in … g or ml)
STEC (in … g or ml)
Coagulase positive staphylococci (cfu/g or ml)
Clostridium perfringens (cfu/g or ml)
Bacillus cereus (cfu/g or ml)

Explain why certain criteria cannot be analysed / are excluded

17

Chemical & Other Hazards (7a, 7b)

Regulation (EC) No. 2023/915 and other hazards

Hazard	Applicable?	Results	Control measures

18

Additional Claims & Product Information (8a, 8d)

Possible claims — product (8a)

Natural colours Natural flavours No added sugar Sugar free (<0.5g/100g)

Source of vitamin (which)

Source of minerals (which)

Other than above

Additional information (8d) — check all that apply

Contains sweeteners Contains caffeine Irradiated With added vitamins/minerals MAP (Modified Atmospheric Packaging)

Gas composition of the MAP

Not to be used by / not suitable for

Other than above

19

Method of Preparation (9)

Only applicable if preparation is necessary

20

EU Regulation Conformity Statement (10)

By checking these, you confirm awareness of and compliance with each regulation

Process

General Food Law (178/2002) Hygiene of foodstuffs (852/2004) Hygiene food of animal origin (853/2004) Good Manufacturing Practice (2023/2006) Deforestation & forest degradation (2023/1115) Official controls (2017/625)

Ingredients

Food info to consumers (1169/2011) Food additives (1333/2008) Food flavours (1334/2008)

Hazards

Contaminants in foodstuffs (2023/915) Acrylamide mitigation (2017/2158) Microbiological criteria (2073/2005) Deforestation & forest degradation (2023/1115)

Packaging

Materials/articles in contact with food (1935/2004) Plastic materials in contact with food (10/2011) Packaging & packaging waste (2025/40)

Claims & specific regulations

Nutrition & health claims (1924/2006) Addition of vitamins/minerals (1925/2006) Organic production & labelling (2018/848) Cocoa & chocolate products (2000/36/EC) Fruit juices & similar products (2001/112/EC)

21

Attachments & Signature (11a, 11b)

Please confirm you added the following documents

Signature (11b)

Company stamp

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Name

Position

Date

22

Ingredient Composition (Chapter 3)

Required for concept offers from outside the EU

Full ingredient list

Ingredient	%	E-number	Allergen	Country of origin	GMO?

Hydrogenation status (per oil / fat used)

Ingredient certifications present

RSPO Rainforest Alliance RTRS (soy)

Other certifications on ingredient level

Contains artificial flavours?

Yes

No

Contains GMO ingredients?

Yes

No

CAS numbers (artificial flavours)

Flavour	Component	CAS number

GMO UNIQ-IDs

Ingredient	UNIQ-ID

Full ingredient declaration (label-ready text)

23

Allergens, Claims & Conformity (Chapters 5, 8b, 10, 11)

Required for new concept offers from outside the EU

Full allergen table (Chapter 5)

Allergen	Intentionally added?	Cross-contact?

Cross-contact explanation

Contains any Novel Food ingredient? (Reg. EC 2017/2470)

Yes

No

Which ingredient(s)?

Gluten free claim?

Yes

No

Lactose free claim?

Yes

No

Other free-from claims

EU conformity statement (Chapter 10)

Process compliant Ingredients compliant Hazards compliant Packaging compliant Claims compliant

Signature — name

Signature — position

Date

Attachments (Chapter 11)

Shelf-life study

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HACCP plan

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GFSI certificate

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Ingredient certificates (RFA / Fairtrade / RSPO)

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DoC packaging

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CoA

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Proof of Origin

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24

Certifications & Compliance Documents

Tick each certification you hold and upload the current certificate (PDF or image)

Is a QMS (quality management system) in place?

Yes

No

GFSI Food Safety Global Food Safety Initiative

Upload your current GFSI certificate (PDF preferred)

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PDF, JPG, PNG · max 10MB

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Which GFSI scheme?

ISO 22000 Food safety management

Upload your current ISO 22000 certificate

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PDF, JPG, PNG · max 10MB

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HACCP Hazard analysis & critical control points

Upload your HACCP certificate or plan summary

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PDF, JPG, PNG · max 10MB

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BRC Global Standard Food or packaging safety

Upload your current BRC certificate — please include the grade

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PDF, JPG, PNG · max 10MB

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IFS Food International Featured Standards

Upload your IFS Food certificate and score sheet

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PDF, JPG, PNG · max 10MB

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FSC (packaging) Forest Stewardship Council

Upload your FSC chain-of-custody certificate

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PDF, JPG, PNG · max 10MB

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SMETA 4 Pillars Sedex Members Ethical Trade Audit

Upload your most recent SMETA audit report

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PDF, JPG, PNG · max 10MB

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RSPO (palm oil) Roundtable on Sustainable Palm Oil — required if palm oil is used

Upload your RSPO certificate

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PDF, JPG, PNG · max 10MB

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Rainforest Alliance / UTZ Required for cocoa, chocolate, coffee

Upload your Rainforest Alliance or UTZ certificate

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PDF, JPG, PNG · max 10MB

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Other certifications (list all)

Code of Conduct (COC)

BrandLab requires all suppliers to sign our Supplier Code of Conduct, covering labour standards, environmental practices, and anti-corruption. Please confirm and upload the signed document below.

I confirm that our company has read, agreed to, and signed the BrandLab Supplier Code of Conduct.

Upload the signed COC document

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PDF preferred · max 10MB

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